Privacy Policy
Last updated: 23 June 2026
Introduction
Welcome to Cigar Letters ("Cigar Letters", "we", "our", or "us").
We respect your privacy and are committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect your information when you visit www.cigarletters.com, subscribe to our newsletter, contact us, apply for Cigar Circle, enquire about advertising or Venue Growth services, or otherwise interact with our website.
By using our website, you agree to the collection and use of information in accordance with this Privacy Policy.
Who We Are
Cigar Letters is a publication dedicated to cigar culture, craftsmanship, travel and conversation.
For the purposes of UK data protection legislation, Cigar Letters acts as the Data Controller for personal information collected through this website.
If you have any questions regarding this Privacy Policy, please contact privacy@cigarletters.com.
Information We Collect
Depending on how you interact with us, we may collect the following information.
Information you provide
- Name
- Email address
- City
- Country
- Occupation
- Company name
- Website
- LinkedIn profile
- Information submitted through contact forms
- Information submitted as part of a Cigar Circle application
- Information submitted when enquiring about advertising
- Information submitted regarding Venue Growth services
- Any correspondence sent to us via email
Newsletter Information
When you subscribe to Cigar Letters we collect:
- Email address
- Subscription status
- Date of subscription
- Email engagement information (such as opens and clicks where available)
Newsletter subscriptions are managed through Beehiiv.
Automatically Collected Information
When you browse our website we may automatically collect information including:
- IP address
- Browser type
- Device type
- Operating system
- Referring website
- Pages visited
- Time spent on pages
- General location (country or region)
- Website interactions
How We Use Your Information
We use your information to:
- Deliver the Cigar Letters newsletter
- Respond to enquiries
- Process Cigar Circle applications
- Respond to advertising enquiries
- Respond to Venue Growth enquiries
- Improve our website
- Understand readership
- Improve future content
- Maintain website security
- Detect fraud or misuse
- Comply with legal obligations
We will never sell your personal information.
Newsletter Subscriptions
When you subscribe to Cigar Letters:
Your email address is securely stored by Beehiiv.
We use your information to:
- Deliver newsletters
- Notify you about new publications
- Send occasional announcements relating to Cigar Letters
- Inform you about products or services directly connected to Cigar Letters
You may unsubscribe at any time using the unsubscribe link contained in every email.
Cigar Circle Applications
If you apply for Cigar Circle we may collect additional information to assess your application.
Submission of an application does not guarantee membership.
Information submitted as part of an application will only be used for reviewing your application and communicating with you regarding Cigar Circle.
Advertising & Venue Growth Enquiries
When businesses contact us regarding partnerships, advertising or Venue Growth services we use the information provided solely for:
- Responding to enquiries
- Preparing proposals
- Ongoing communication
We do not share this information with third parties except where necessary to provide requested services.
Cookies
Our website may use cookies to:
- Remember preferences
- Improve website functionality
- Analyse website usage
- Measure website performance
You may disable cookies through your browser settings.
Some website functionality may not operate correctly if cookies are disabled.
Analytics
We may use analytics providers, including Google Analytics or similar services, to understand how visitors use our website.
Analytics information may include:
- Pages viewed
- Session duration
- Device information
- Country
- Browser type
This information is aggregated and does not normally identify individuals.
Third-Party Services
We may use carefully selected third-party providers to operate parts of our website.
These may include:
- Beehiiv
- Google Analytics
- Web hosting providers
- Email providers
- Form processing services
These providers process information only as necessary to perform their services.
International Data Transfers
Some of our service providers may process information outside the United Kingdom.
Where this occurs, appropriate safeguards are used to protect your information in accordance with UK GDPR requirements.
Data Retention
We retain personal information only for as long as reasonably necessary. For example:
- Newsletter subscriptions are retained until you unsubscribe.
- Business enquiries may be retained for future correspondence.
- Application information may be retained for future membership consideration unless deletion is requested.
Where legal obligations require longer retention periods, we will comply accordingly.
Data Security
We take appropriate technical and organisational measures to protect your personal information. These include:
- Secure hosting
- Encrypted connections (HTTPS)
- Restricted access
- Secure third-party providers
However, no internet transmission can be guaranteed to be completely secure.
Your Rights
Depending on your location, you may have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion
- Restrict processing
- Object to processing
- Request portability of your information
- Withdraw consent
Requests may be sent to privacy@cigarletters.com.
Children's Privacy
Cigar Letters is intended for adults.
We do not knowingly collect personal information from children under the age of 16.
If we become aware that such information has been collected, we will delete it promptly.
External Links
Our website may contain links to third-party websites.
We are not responsible for the privacy practices of external websites.
We encourage visitors to review the privacy policies of any websites they visit.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
The latest version will always be published on this page together with the updated revision date.
Continued use of the website after changes are published constitutes acceptance of the updated Privacy Policy.
Contact
Questions regarding this Privacy Policy may be directed to privacy@cigarletters.com.
Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws of England and Wales.